AME Sponsor Information
Deadlines for Deliverables
MAY 15th
Sponsorship Registration Closes
MAY 15th
Sponsorship Registration Closes
DIAMOND, PLATINUM, GOLD, SILVER, & BRONZE SPONSORS
MAY 18th
Submit High Resolution Logo
MAY 18th
Submit High Resolution Logo
DIAMOND, PLATINUM, GOLD & SILVER SPONSORS
If you have not done so already, please submit your high-resolution logo. Click HERE for specs
Week of June 29th
Booth Assignments Start
JULY 6th
Submit Sponsor Ads
JULY 6th
Submit Sponsor Ads
DIAMOND, PLATINUM & GOLD SPONSORS
JULY 17th
Verify Conference Attendees
Verify Conference Attendees
Once given access to the portal, you will be able to see all your attendees.
Diamond: 4 Attendees
Platinum: 3 Attendees
Gold: 2 Attendees
Silver: 1 Attendee
Bronze: 1 Attendee
We will not be able to add or change anyone after July 17th. Any unused/unassigned spots remaining will be forfeited.
Attendee List
Distributed as follows:
Diamond: 4 weeks prior, 2 weeks prior, 1 week prior
Platinum: 2 weeks prior, 1 week prior
Gold: 2 weeks prior, 1 week prior
Silver: 1 week prior
Bronze: 1 week prior
High Resolution Logo
DIAMOND, PLATINUM, GOLD & SILVER SPONSORS
MUST SUBMIT A HIGH RES LOGO
SPECS: 300 DPI (dots per inch) at 100% size - approximately 30" tall for vertical logos or 30" wide for horizontal logos (must be at least if RASTOR file; best file type is VECTOR (CAD) - file types include EPS, JPG, etc. Anything under 1,000 KB is too small - must be MB. Email to americaeast@eventfullyyourz.com.
Sponsor Ads
POWER POINT ADS
Power Point ads should be horizontal in orientation and sized to fit a widescreen Power Point slide or 1280x720 pixels. Must be in PPT format, not an image (PDF, PNG, etc.).
BANNER ADS
MOBILE BANNER ADS should be horizontal in orientation and sized to 1464 x 420 pixels.
We recommend NOT including a lot of text as it will be difficult to read.
This will be uploaded through your sponsor profile
Exhibitor Information
Booths Include
EXHIBIT HOURS (someone must be at your booth during these times)
INBOUND/OUTBOUND SHIPPING for EXHIBIT BOOTHS
- 6’ Table (tabletop exhibits with approximately 8’ wide x 10’ deep space. Pipe/drape not included) (Presenting Sponsor has a 10’ X 10” space. – Please DO NOT bring setups that are wider than specified, as it is unfair to the other exhibitors. Pipe/drape not included.
- 2 chairs
- Shared electrical/power throughout the exhibit hall (extension cords and power strips will not be provided; we suggest bringing your own to avoid paying hotel rental fees, as your booth could be as far as 8-10’ from the shared power)
- Exhibit Hall Wi-Fi
- To request/rent any additional equipment at your own cost directly from the hotel A/V department, email Blake Martin blake.martin@encoreglobal.com
INBOUND/OUTBOUND SHIPPING for EXHIBIT BOOTHS
EXHIBIT HOURS (someone must be at your booth during these times)
INBOUND/OUTBOUND SHIPPING for EXHIBIT BOOTHS
Your packages will be at the FEDEX OFFICE AND SHIPPING CENTER at the Gaylord. Your packages will ONLY be delivered to your booth if you have set-up/paid your handling fees in advance, contact FEDEX GAYLORD at 301-567-0457. If you have
not contacted FedEx to put a credit card down, please go to their office directly when you arrive.
FEDEX is located on the Ballroom Level near the Camellia Room. Please make sure to visit FEDEX when you arrive at the hotel so they can pull your packages and have them ready for pick up in their office.
Send Shipments To:
(Guest Name) (Guest Cell Number)
c/o FedEx Office at Gaylord National Resort and Convention Center
201 Waterfront St National Harbor, MD, 20745
AME 2026 Box ____ of ___
Outbound shipping:
At the conclusion of the event, it is the exhibitor’s responsibility to pack and seal all outgoing packages. Only packages with a pre-paid shipping label attached to each package with a scheduled FedEx/UPS pickup will be picked up from your booth upon completion of the conference.
EXHIBIT HOURS (someone must be at your booth during these times)
EXHIBIT HOURS (someone must be at your booth during these times)
EXHIBIT HOURS (someone must be at your booth during these times)
Monday, August 17th
Booth Setup (12:00 - 3:00pm)
Welcome Reception (5:15- 7:00pm)
Tuesday, August 18th
Breakfast (7:00- 8:15am)
Break (9:45 - 10:30am)
Networking Lunch (11:45 - 1:00pm)
Break with Exhibitors (2:45- 3:15pm)
Wednesday, August 19th
Breakfast (7:30- 8:45am)
Booth Breakdown (9:00am - 12:00pm)
Booth SETUP is Monday, August 17th, 12:00 -3:00 PM
Upon arrival and before setting up, please check in with us at the Registration Desk.
Booth BREAKDOWN is Wednesday, August 19th, 9:00 - 12:00PM
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